It is a document or statement which spells out the minimum levels of qualification, skills, physical and other abilities, experience, judgment and attributes required to perform them efficiently and effectively. This information in the statement form is job description. Job Specification specifies information about the skills or qualities required fordoing the job. ADVANTAGES OF JOB SPECIFICATION TO MANAGEMENT • It helps in selecting right candidate for the right job. 5. 3. The process of job analysis also has its own constraints. Your employees and company culture are keys to competitive advantages. The specification also serves as an opportunity to make reference to specific local standards that are … Advantages and Disadvantages of Job Evaluation – 5 Main Points Advantages of Job Evaluation: 1. The importance or uses or benefits of job analysis are as follows: 1) Human resource planning: job analysis helps in human resource planning as job analysis is a qualitative aspect which means the type of people required for doing the job. Helps form the advert: The job specification and description provide all the information you need when recruiting. It is of great importance both in the recruitment process and the subsequent management of safe practice following appointment – for example it can help with induction and training. Relationship of that job with other jobs in a concern. When starting your recruitment journey, you should always start by producing two key documents: Although some may view the creation of these documents to be an unnecessary administrative task, they are in fact vital when searching for your perfect candidate and starting your recruitment process. Once an employee knows about the responsibilities and duties of the job he or she can work accordingly and hence in a way job … Job Specification is also called as Man or Employee Specification.Job Specification is prepared on the basis of Job Description.Job Specification is a statement which tells us minimum acceptable humanqualities which helps to perform a job. Available in. This is the vital information required for initiation of job evaluation. The human resources job function may vary from company to company and according to different job levels but the standard human resources activities and responsibilities for the majority of HR positions are clearly outlined in this sample job description. A job is a collection of tasks, duties, or responsibilities assigned to an individual. So, let us discuss the advantages and disadvantages of job analysis process at length. It is helpful in preliminary screening in the selection procedure. Job specialization is one of the key facets of the modern capitalist economy and offers a range of potential advantages for workers and the companies that employ them. The well written and accurate job descriptions help in attracting the candidates who are prepared and qualified to fulfill the listed duties. Job title and designation 2. Job Description or JD includes scope of work, duties, Role responsibilities, the tasks linked with a Job. it is the job analysis which helps in kind of job, qualification required and what an average person can do on a job in a day. The profit earned from each job is known separately in Job costing… The job specification lists out all the details that are required for the candidate to perform the job. Advantages of Job Analysis. Advantages of Job Specification. It should not have language or technical jargon that is difficult to understand. Understandably, there is no standard salary range for actors in the UK. A broad description covers all of the core qualities you need of an employee in a given job. The job specification will describe the job succinctly; indicate the role of the post holder within the Team/Unit, and any relationship with other Teams/Units; specify the responsibilities of the post; and indicate the typical activities of the post holder. A job specification should include: the job title the position in the company, including their line manager and any other members of staff reporting to them; the location of the job. A job description describes the job ; a person specification describes the person needed to do the job. The job description can be an essential component in determining the essential functions of the job when working out reasonable accommodations for disabled individuals. This allows you to communicate the traits you find desirable in their ideal candidates: such as education, previous work experience and any extra traits that are needed in the role. 2. Advantages of Job Specialization Improves Productivity. Job Description . The role is ideal for anyone with … With millions of people searching for jobs on Indeed each month, a great job description can help you attract the most qualified candidates to your open position. 2. It helps the recruiters to understand the set of characteristics, experience, educational background, technical skills etc to select the best suitable candidate for the … Some advantages are listed below: There are certain limitations of the job specification. Type a city. It helps the supervisors for counseling and monitoring performance of employees. Job analysis clearly defines the description & specification, which highlights the job requirements, skills, incentives etc. Here are some of them. Job Description also details the skills and qualifications that an individual applying for the job needs to possess. Advantages of Job Specification. Hiring Compensation and Benefits Manager job description Post this Compensation and Benefits Manager job description job ad to 18+ free job boards with one submission. Though job analysis plays a vital role in all other human related activities but every process that has human interventions also suffers from some limitations. Machinery can also be equipped along with specialized and skilled workers which further enhances productivity. Advantages of job analysis. 3. Post now. The contents are : 1. There are many advantages to having a detailed job specification. Start a free Workable trial and post your ad on the most popular job boards today. The costs may be ascertained at any stage of completion of a job. The preparation of job description is very important before a vacancy is advertised. Start a free Workable trial and post your ad on the most popular job boards today. Sometimes it also helps in preparing the candidates for the general structure of an interview process or for the interview questions. Job Costing – Advantages and Disadvantages. Salary & benefits. There are several benefits of having a comprehensive job specification. Benefits analyst oversee and administer the compensation and benefits programs of a company or organization. Job description or position description is a functional description of contents of a job. Formal specifications will ensure that the customer gets what they want. This allows you to communicate the traits you find desirable in their ideal candidates: such as education, previous work experience and any extra traits that are needed in the role. 3. A person specification can, therefore, form the basis for the selection of the most suitable person to fill the job. Since job specialization makes an employee skilled in a specialized job, productivity is fast and in high numbers as time isn’t wasted. Maturity and dependability 7. The biggest advantage of job specialization is that it helps in improving the productivity of an individual because the more you do a particular task the better are the chances of you finding the shortcut and better way of doing the task which in turn results in greater productivity and greater profits for the company. Here are some advantages of job descriptions. Job seekers generally respond to a particular job after reading to a job specification. Human Resources Job Description. Required fields are marked *, An advertisement forms a potential candidate’s first impression (excluding brand recognition) of your company and how it operates, so surely this should be a showcase piece? As a supporting document, the specification is your opportunity to make your requirements on a project clear. So, let us discuss the advantages and disadvantages of job analysis process at length. Performing job analysis and writing a job description will help you to determine exactly what skills, experience, cognitive capabilities and behaviors you want in your new employee. This Compensation and Benefits Specialist job description template includes the list of most important Compensation and Benefits Specialist's duties and responsibilities.It is customizable and ready to post to job boards. The basic difference is a job description defines a role, such as with the duties and responsibilities. Job specialization, also known as the division of labor, occurs when workers learn how to perform specific tasks very well rather than focusing on doing many different tasks. Job specification helps in hiring an appropriate person for an appropriate position. It will not be easy to start working Read more…. A job description simply describes the job. It's often accompanied by a person specification, which details the type of person required for the job, what their qualifications and experience should be, and what skills they should possess and be able to demonstrate. Sometimes it deals with overall achievement in … Advantages of Job Description ; Essay # 1. Advantages and Disadvantages of Job Analysis. Job specification has several advantages in many functions of HRM. The following are some of the advantages of Job Costing. Advantages of Job Description Clarity about Job to Employee. How to create the ultimate job advertisement, How to successfully prepare for a video interview, 5 Tips for getting back to work after lockdown, Anti-Bribery and Corruption Policy Statement. The job specification is a brief version of the job description and will help you narrow the focus of your interview team questions and priorities when you are hiring an employee to fill this role. Hiring a correct person. Job hopping allows you to show employers that you are flexible, adaptable and a quick learner,” as well as someone who is not afraid of change or taking risks,” Cashman says. Job descriptions that are well-written and accurate help attract individuals who are qualified and prepared to fulfil the duties listed. A perfect job specification acts as advantages of person specification i.e, in finding out the best candidate suitable for the role. For example, a benefits specialist working for a university may develop the procedures for admitting new lecturers into the institution’s benefits package. The person specification is an important part of the recruiter’s toolbox. Hiring Benefits Administrator job description Post this Benefits Administrator job description job ad to 18+ free job boards with one submission. Let us understand the various benefits it has: Job specification saves time while the screening of the resumes of the prospective candidates by scrutinizing those who fulfil the eligibility criteria the most. The description is usually drawn up by the individual in the organisation responsible for overseeing the selection process for the role, often with the help of the company’s HR department and/or an external recruiter. Job description and job specification are prepared on the basis of the data collected through job analysis. Knowing the job specification advantages and disadvantages can help you write more effective job descriptions that clearly detail requirements and avoid legal issues. It gives the HR managers a threshold and a framework on the basis on which they can identify … It helps in the recruitment and selection process, evaluating the performance of employees and in their appraisal and promotion. This is especially beneficial when posting a job or when screening candidates. a summary of the general nature, main purpose and objectives of the job. 2. A job specification is the foundation of the recruitment process since it defines criteria for the selection of candidates. You will usually be paid on a production-by-production basis and the amount you receive will be entirely dependent on the type of acting you’re doing. You will administrate our employee benefits program, ensuring that employees are able to enroll for pension and health insurance options, and that they know how their benefits work. The job description should detail the purpose, tasks and responsibilities of the job. Job description is as important as filling up the place is. They are written them once but used a thousand times. 4) People Planning 2. It helps to improve industrial relations by reducing employee grievances arising out of wages. This gives scope for control of costs by taking suitable steps. 4. Plant Training Report on Beximco Pharmaceuticals Limited, The practices of HRD in Pubali Bank Limited, Transfer Policy and Overview of HRM Practice of Trust Bank, Talent Acquisition Process of Avery Dennison, Different Modes of Investment in Islami Bank, Report on Foreign Exchange Operations of Commercial Banks, Business Overview and Job Experience at Qubee, Recruitment Services are Step to Ending Job Chase, Job specification highlights all the specific details required to perform the job at its best, It gives the HR managers a threshold and a framework on the basis on which they can identify the best prospects, Helps in the screening of resumes and saves time when there are multiple applications by choosing those who are closest to the job specification, HR managers can use job specification as a benchmark to evaluate employees and give them required training, It also helps companies during performance appraisal and promotions, It is a time-consuming process as it has to be very thorough and complete, A job description is time-bound and changes with changing technology and changing knowledge & skill requirements, It can only give a framework of emotional characteristics and personality traits but cannot specify the experience or forecast complex issues is any. Physical and other related attributes 4. It is a very important document used by HR professionals to communicate the desired people requirement in the organization. Job analysis helps to recognize and verify the requirements of a job and delineate the duties and obligations of the job. Many companies rely solely on a Job Spec, focussing on the job and not the person. Advantages of Job Specification. It also helps in designing training and development programmes. The information collected through job analysis is presented in a statement as how it is to be done, what job holder has to do, why it is to be done. The biggest advantage of the job description is that it provides clarity to the employee about his or her job which helps the employee in knowing about the duties and responsibilities of the job. City Calling is a UK-based recruitment agency which provides a complete recruitment service, focusing on the placement of professional staff across all industries. Many companies rely solely on a Job Spec, focussing on the job and not the person. Realizing the Importance of Job Description is the task of a professional firm and the majority of job aspirants look out for the company that is highly professional and ethical in nature. Job specification helps in hiring an appropriate person for an appropriate position. It helps HR managers to have a systematic plan for recruitment and selection. Provides initial Hand Job-Related Information: The work analysis method provides with valuable job-related information that uniquely helps all the managers and all good job analyst the duties and responsibilities of a particular job, risks, and hazards concerned in it, skills and talents needed to perform the work and alternatively connected data. Advantages and Disadvantages of Job Specification. Jobs can be of different types and can require a different skill set to get the maximum output from a particular. If you take on new responsibilities, ask that they be added to your job description so they can be included in your evaluation. Your email address will not be published. It helps the supervisors for counseling and monitoring performance of employees. “This could lead to an upgrade of title, salary, benefits or even work environment." The importance and purpose of job specification are a thoroughly understand the specific details of a job. a list of the main duties or tasks of the employee Learn what is Job Description in HRM, Meaning Definition, how to write a good job description include components, importance, benefits and advantages of writing or creating a good Job description. Advantages of Job Specification. A job specification defines the knowledge, skills, and abilities that are required to perform a job in an organization. 2. A job description should be a fluid thing, so use it to your advantage when you're seeking advancement in your company. A job specification is a document which describes education, experience, skills, knowledge required to perform a job. Academically speaking, the SIOP Principles and APA Standards have adopted the same definition for validity: "The degree to which accumulated evidence and theory support specific interpretations of test scores entailed by proposed uses of a test." Advantages. So, what are the main benefits of these documents? If you would like to know more about how City Calling can help with your recruitment needs, whether it is for permanent, temporary or fixed-term contract, then please get in touch by emailing us at hello@citycalling.com, Your email address will not be published. Or, better yet, ask for a raise to compensate you for taking on the additional responsibilities. Some of the benefits of having a job analysis are mentioned below: 1. Providing job specification and job description for the open profiles, the human resource team of an organization can efficiently save time over answering every call and explaining the job profile again and again. Even when no one occupies the job, it still exists. Some advantages are listed below: Job specification highlights all the specific details required to perform the job at its best; It gives the HR managers a threshold and a framework on the basis on which they can identify the best prospects; Helps in the screening of resumes and saves time when there are multiple applications by choosing those who are closest to the job specification benefits of job description January 14, 2021 / in Business Homework Help / by admin. The advantages of a job description include saving valuable time eliminating inferior matches and helping you better prepare for job interviews, among other substantial benefits. 1. Special attributes and abilities 6. Job Summary: Job summary usually indicates one’s career objective and the relevant experience he/she have. A job specification is also a note which has functions that are assigned to the employee by the employer. The job specifications are used for certain significant purposes, which are as follows: And this business aim and objective attract the workforce that is talented and loyal that helps the firm to attain its short term and long term objectives. Beyond this overlying benefit, there are several more compelling benefits to performing a job analysis: Job description is an informative documentation of the scope, duties, tasks, responsibilities and working conditions related to the job listing in the organization through the process of job analysis. Benefits Specialist Job Description Template. It helps in giving due justification to each job. Compensation and Benefits Specialist job profile Some advantages are listed below: 1. Sometimes it even helps prepare the individual for the interview questions or the general structure of the interview process. Job specialization saves time and leads to less wastage of materials. Positives About Job Descriptions Job descriptions that have a positive impact on an employee's understanding of their job and the standard of performance that is expected provide the following components. How to write a Benefits Coordinator job description. It helps in giving due justification to each job. Human resources job description for a human resources generalist. It is a document or statement which spells out the minimum levels of qualification, skills, physical and other abilities, experience, judgment and attributes required to perform them efficiently and effectively. There are several benefits of having a comprehensive job specification. In relation to advertising and making candidates aware of the role and requirements, you can use the job description to form the basis of your advertisement. Job hopping gives an employee the opportunity to see what other job are out there, Kahn says. Job Description and Person Specification . Provide an Opportunity to Communicate Your Company Direction and Inform Employees How They Fit Into the Big Picture It gives a better overview of what the job entails. Job description is a by-product of job analysis. It must not contain requirements or conditions which cannot be shown to be justifiable. Benefits administrators manage and direct a company’s employee benefits program. It is helpful in logical ranking of job and determining its worth. Job descriptions and specifications usually include known duties and responsibilities, required levels of education and work experience, salary and benefits provided to employees in exchange for their labor, and information regarding the work environment. Many organisations shy away from including key details and Read more…, If you have a job interview coming up in the near future, chances are likely that it will take place over a video call. A job description is a document intended to provide job applicants with an outline of the main duties and responsibilities of the role for which they are applying.. Benefit Manager . A job description serves as a starting point for what the employer believes to be the essential job duties. Job specification highlights all the specific details required to perform the job at its best. Some of the disadvantages are mentioned below: Hence, this concludes the definition of Job Specification along with its overview. Although there are many positive aspects to doing an interview remotely, they Read more…, After a long period of lockdown, some of us are finally allowed to get back to work. Job design is one of the key responsibilities of human resource management professionals. It also helps in designing training and development programmes. A good job description makes the interview process faster and easier with a better group of qualified candidates. Job evaluation information helps in selection, placement of employees. Unless and until the description is clear, one cannot find the right person to suit the post. Some even secured a completely new role during a pandemic! A good specification should give a clear indication of the levels of quality you expect, the types of materials you want to be used on the job and how they should be installed, finished or tested. 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